📝 Registration – Important
Details
Please review the following key points
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Abstract Review Mandatory Fee (for Speakers and
Poster presenters):
1. Abstract Review Fee: This fee is mandatory for all speakers and poster
presenters. It must be paid immediately after submitting your abstract.
2. Review Process: Your abstract will be reviewed by the Organizing
Committee and Editorial Board Members, but this will only happen once the
review fee has been paid.
3. Acceptance & Next Steps: If your abstract is successfully
reviewed and accepted, (and any requested edits are made), you'll receive an
Abstract Acceptance Letter. Afterward, you can proceed with the registration
process for the event.
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Visa Invitation Letter Processing Fee (Mandatory for
International Participants)
All participants traveling from outside the UAE are required
to pay a Visa Invitation Letter Processing Fee. This fee covers the preparation
and issuance of an official Visa Invitation Letter, which includes:
- Your
full name as per passport
- Passport
number and nationality
- Conference
details and confirmation of participation
- Signature
and seal from the organizing committee
This document is essential for your visa application and
helps demonstrate the purpose of your travel to UAE immigration authorities.
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DTCM Permit Mandatory Fee:
1. DTCM Permit Fee: This is a mandatory fee for
international participants attending the conference. The fee covers the cost of
processing the DTCM permit, which helps smooth out the immigration
application process when entering the UAE.
2. Purpose: The DTCM permit ensures that you
can enter the UAE without any immigration issues, facilitating your attendance
at the conference.
3. DTCM Application: The event organizers will handle
the application process for you, meaning you don't have to worry about applying
for the permit yourself.
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Abstract Publication with DOI – Mandatory Fee
Mandatory for Speakers & Poster Presenters
All accepted abstracts from speakers and poster presenters must pay a DOI publication fee to be officially published and indexed.
Publication Process
1. After abstract acceptance, the DOI fee must be paid to initiate publication.
2. Abstracts will be published with a unique DOI in our partner international journals.
3. Publication begins only after payment confirmation.
What is a DOI?
A Digital Object Identifier (DOI) is a permanent, citable link that ensures your abstract is:
✅ Globally accessible
✅ Indexed in major databases (Scopus, Web of Science, etc.)
✅ Traceable and permanently archived
Post-Payment Confirmation
Once the fee is received, you will get:
Your DOI number
An official Publication Confirmation Letter
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Delegate Package Includes: Each registered delegate will receive
the following benefits as part of their participation:
✅ Participation Slot – Present your
research or attend as a delegate.
✅ Certificate of Participation –
Officially recognizing your involvement.
✅ Access to 80+ Sessions – Attend
keynote talks, oral/poster sessions, and panel discussions across all tracks.
✅ Networking Opportunities – Engage
with speakers, researchers, industry experts, and fellow delegates.
✅ 1 Coffee Break & Lunch – Enjoy
refreshments and a lunch meal on the main conference day.
✅ Conference Proceeding Kit – Includes
essential materials, notepad, pen, and other conference resources.
✅ Conference Program – Full schedule
of sessions, speakers, and venue details.
✅ Professional Photography & Videography –
Coverage of sessions and participant moments.
✅ Complimentary Wi-Fi Access – Stay
connected throughout the event.
✅ Personalized Delegate Banner – Your
banner displayed at the venue and online.
✅ Profile Featured on Website –
Showcase your name, affiliation, and role on the official conference website.
🏆 Nomination for Best
Delegate Award – All registered participants will be automatically
considered.
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Speaker Package Includes: Each registered speaker will receive the
following exclusive benefits:
✅ Oral Presentation Slot – Present
your research live during a scheduled session.
✅ Certificate of Presentation –
Official recognition of your contribution as a speaker.
✅ Access to 80+ Sessions – Attend all
scientific and professional sessions across the event.
✅ Networking Opportunities – Connect
with fellow speakers, researchers, and industry professionals.
✅ 1 Coffee Break & Lunch – Enjoy
refreshments and lunch on the main conference day.
✅ Conference Proceeding Kit – Includes
a notepad, pen, badge, and other essentials.
✅ Conference Program – Full agenda
with session timings, speaker details, and venue information.
✅ Professional Photography & Videography –
High-quality media coverage of your talk and event participation.
✅ Complimentary Wi-Fi Access – Stay
connected throughout the event.
✅ Personalized Speaker Banner –
Displayed both at the venue and online.
✅ Profile Featured on Conference Website –
Showcasing your name, designation, institution, and talk title.
🏆 Nomination for Best
Speaker Award – All speakers are automatically considered for this
recognition.
🎤 Chairperson Opportunity –
Eligible to chair or co-chair a session (upon availability and approval).
📚 25% Discount on
Publication – Apply this discount to publish your research work,
manuscript, or articles in affiliated journals.
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Poster Presenter Package Includes: Each registered poster presenter
will receive the following benefits:
✅ Poster Presentation Slot – Display
your research during the dedicated poster sessions.
✅ Certificate of Presentation –
Official acknowledgment of your contribution.
✅ Access to 80+ Sessions – Full access
to all scientific and professional sessions.
✅ Networking Opportunities – Connect
with fellow researchers and experts.
✅ 1 Coffee Break & Lunch – Enjoy
refreshments and lunch on the conference day.
✅ Conference Proceeding Kit – Includes
essential materials for the event.
✅ Conference Program – Detailed
schedule of sessions and events.
✅ Professional Photography & Videography –
Coverage of your presentation and the conference.
✅ Complimentary Wi-Fi Access – Stay
connected throughout the event.
✅ Personalized Poster Banner – Your
banner displayed at the venue and online.
✅ Profile Featured on Website –
Showcasing your name, affiliation, and poster title.
🏆 Nominated for Best Poster
Award – Automatic consideration for this prize.
📚 25% Discount on
Publication – Apply to publish your research work, manuscripts, or
articles in affiliated journals.
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🎓 25 CME Credits Information
- Participants
wishing to earn CME credits must pay both the Delegate/Speaker/Poster Fee
and the 25 CME Credits Fee to attend the conference and qualify for CME
certification.
- Those
registered under the CME Package will receive a 25 CME Credits
Certificate, officially recognizing their Continuing Medical Education
participation.
Note:
The CME credits certificate is issued only upon completion of the
required conference sessions.
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🎓 25 CPD Credits
Information
- Participants
wishing to earn CPD credits must pay both the
Delegate/Speaker/Poster Fee and the 25 CPD Credits Fee to attend
the conference and qualify for CPD certification.
- Those
registered under the CPD Package will receive a 25 CPD Credits
Certificate, officially recognizing their Continuing Professional
Development participation.
Note:
The CPD credits certificate is issued only upon completion of the
required conference sessions.
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🏨 Package A Includes
(Check-In: December 16th,2025 | Check-Out:
December 18th, 2025)
- 2
Nights’ Accommodation with all the comforts and amenities listed
below
- Presentation
or Participation Slot – Present your work or attend as a delegate
- Conference
Participation Certificate
- 10 CME
Credits Certificate – Official Continuing Medical Education
credits
- Access
to all 80+ Sessions – Full access to keynote, oral, poster, and
panel sessions
- Networking
Opportunities – Engage with peers, speakers, and experts
- 1
Coffee Break & Lunch on conference days
- Conference
Proceeding Kit – Includes materials and resources for the
event
- Conference
Program – Detailed schedule of sessions and activities
- Professional
Photography & Videography – Coverage of your
participation
- Complimentary
Wi-Fi Access throughout the venue
- Personalized
Banner & Profile on Website (Speaker/Poster/Delegate
as applicable)
- Nominated
for Best Speaker/Poster/Delegate Award
- Chairperson
Opportunity – Eligible to chair any conference session
- 25%
Discount on Publication – Applicable to research
work, manuscripts, and articles
Accommodation Amenities:
Swimming Pool, Laundry Service, Air Conditioning, Free LAN
Internet, 24-hour Room Service, Free Public Parking, Free Parking
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🏨 Package B Includes
(Check-In: December 16th, 2025 | Check-Out: December 19th,
2025)
- 3
Nights’ Accommodation with premium amenities
- Presentation
or Participation Slot – Present your research or attend as a
delegate
- Conference
Participation Certificate
- 15 CME
Credits Certificate – Official Continuing Medical Education
credits
- Access
to all 80+ Sessions – Full access to all conference sessions
- Networking
Opportunities – Connect with speakers, delegates, and
professionals
- 1
Coffee Break & Lunch on conference days
- Conference
Proceeding Kit – Event materials and resources
- Conference
Programs – Complete agenda and session details
- Professional
Photography & Videography – Coverage of your
participation
- Complimentary
Wi-Fi Access throughout the venue
- Personalized
Banner & Profile on Website (Speaker/Poster/Delegate
as applicable)
- Nominated
for Best Speaker/Poster/Delegate Award
- Chairperson
Opportunity – Eligible to chair conference sessions
- 25%
Discount on Publication – For your research
work, manuscripts, and articles
Accommodation Amenities:
Swimming Pool, Laundry Service, Air Conditioning, Free LAN
Internet, 24-hour Room Service, Free Public Parking, Free Parking
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Add on Accommodation Options
Participants can select their preferred dates using
the calendar during registration and choose from the following occupancy
options for separate accommodations:
🛏️ Single Occupancy –
£150
- Ideal
for individual attendees who prefer privacy and a
personal space.
- Includes
accommodation for one guest in a private room.
🛏️🛏️ Double
Occupancy – £300
- Recommended
for participants traveling with a co-author, family
member, or friend.
- Provides
accommodation for two guests sharing the same room.
🛏️🛏️🛏️ Triple
Occupancy – £450
- Suitable
for attendees accompanied by two co-authors, family
members, or friends.
- Accommodates three
guests in a shared room.
✅ You are free to choose any dates and any
occupancy type based on your travel plans and preferences.
🗓️ Flexible booking is available
through the calendar interface during registration.
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🎓 Student Registration
Fee (Student ID Required)
Students attending the conference are eligible for a discounted
registration fee. To qualify, participants must provide a valid
student ID card during registration.
- Student
ID verification is mandatory for both registration
and on-site entry.
- The ID
must clearly show your full name, institution name,
and validity date.
- Failure
to present a valid student ID may result in cancellation of the
student rate and require payment of the full registration fee.
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🔁 Refund and
Cancellation Policy
Please note the following terms regarding cancellations and
changes to your registration:
- Registration
fees are strictly non-refundable.
Once payment has been made, no refunds will be issued under any
circumstances.
- If you
are unable to attend in person, you have two alternative
options:
1. Transfer
your registration to the next edition of the conference.
2. Convert
your participation to virtual (online) attendance for
the current event.
🔄 All changes must be
communicated to the organizing committee in advance of the
event date.
📩 For assistance with transfers or virtual attendance,
please contact the conference team at info-ucg@utilitarianconferences.com.
